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New Hire Tips: Creating A Process Document To Get More Done

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New Hire Tips: Creating A Process Document To Get More Done

Understanding the processes by which tasks are accomplished gives you the insight and understanding you need to increase your productivity. But you have to pay attention and you cannot become complacent. A process document works best when it is treated as a live document and it is reviewed and updated regularly. Here are a few tips on how to create a process document for your projects.

  1. Start and end points. Identify potential triggers the beginning of a project task. Do you receive a certain document? Have a certain meeting? Identify how you know the task has a been completed. Do you send a report? Do you enter specific data into a spreadsheet?
  2. Inputs and outputs. Next, identify what data or other tangibles you need to complete the project task. Then identify what outcomes you’re expected to produce as part of this process.
  3. Identify stakeholders. Who are the people that are essential to this process? Do you need to receive information or some other tangible from someone before you can begin or complete the Process Documentproject task?
  4. Identify all tasks. Identify every task (small and large) that you are required to do to complete the project. You can begin by making a high-level task list, then drill down to identify all the small parts. Understanding and listing all tasks involved in completing the project will help you identify tasks that can be done more effectively, delegated or eliminated completely.
  5. Identify risks. As you identify the tasks involved with the project, try to identify the potential risks that can delay or even derail the project in any way. Knowing what the risks are – if they can be mitigated, resolved, ignored or delayed and the risk factor of each can help you prepare even for an event you did not anticipate.
  6. Organize your process. Once you’ve identified all tasks required for the completion of your project, decide in what order you will complete these tasks. How you organize your process can have a significant impact on how quickly you can complete the project.

Creating a process document for all your projects will give you the power to make changes that will save time and improve your effectiveness. Subscribe to the Leopard Blog for discussions on office productivity, diversity, law firm insights, and other relevant topics.

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